PPAP Submission specifications: what the numbers mean
PPAP Submission is the production part approval process used in the automotive supply chain, at four levels of evidence. It is used for proving that a production process can make the part repeatedly, before series supply starts. This entry explains what it is, what the numbers on a data sheet mean, and what to put on a drawing.
It is written from the point of view of the buyer and the drawing office: the values that are realistic in production, the ones that cost money, and the way the result is verified. Where an industry sets the requirement, robotics is used as the example: repeatability across a family of near identical parts.
What the numbers mean
A data sheet for PPAP Submission is only useful if the numbers are read against the job. The usual entries, and what they tell you, are these.
- Level 1 – a part submission warrant only.
- Level 3 – the warrant with dimensional results and records.
- Level 4 – as level 3 plus additional customer requirements.
- Content – dimensional report, material certificate, control plan, capability study.
- Capability – usually Cpk 1.33 or better on critical characteristics.
- Timing – before the first production shipment.
Comparing offers
Two suppliers can quote the same level 1 and mean different things, because the figures are often quoted under the most favourable conditions. Ask what the value is measured over, what the material was, and whether it is a typical or a guaranteed figure.
| Specification | Typical value |
|---|---|
| Level 1 | a part submission warrant only |
| Level 3 | the warrant with dimensional results and records |
| Level 4 | as level 3 plus additional customer requirements |
| Content | dimensional report, material certificate, control plan, capability study |
| Capability | usually Cpk 1.33 or better on critical characteristics |
| Timing | before the first production shipment |
What to check before specifying
Make sure the value you need is the value you have called up. Agree the submission level with the customer before quoting, and the difference between a typical and a worst case figure is where most disputes start.
Applications
PPAP Submission is used for proving that a production process can make the part repeatedly, before series supply starts, and in practice it appears most often in automotive series production, tier two supply, any customer working to IATF 16949, high volume repeat orders.
How it fits into a machining route
PPAP Submission applies to the whole drawing rather than to one operation. It sets how the part is measured as much as how it is made, which is why it belongs on the drawing from the first issue and not in a note added after a query.The route is fixed before the first part is cut, and it is the route rather than the individual setting that holds the result: the documentation effort and the capability study. Where a drawing calls for something the route cannot hold economically, that is raised at quotation rather than after the parts are made.
Standards, documentation and what is issued
The documentation requirement is IATF 16949 with a PPAP submission at the level stated by the customer. Material is supplied against a certificate where the application calls for it, inspection results are recorded with the job, and the records are kept so that a repeat order can be compared with the first instead of being measured from scratch.
A full dimensional report plus a capability study is the verification step. Where a customer format or a standard report is required, it is agreed before the batch starts, because a report written after the event is a report nobody can use.
Frequently asked questions
What tolerance should be specified for PPAP Submission?
as the drawing, with capability on critical characteristics is realistic in production. Tightening it beyond the functional requirement increases cost without improving the part.
Which material is usually used?
any is the usual choice, supplied against IATF 16949 with a PPAP submission at the level stated by the customer.
How is the result verified?
A full dimensional report plus a capability study, with the results recorded so a repeat order can be compared with the first.
What is the most common mistake?
A control plan that describes a different process from the one that runs.
How long does it take and what does it cost?
A realistic cycle is a day of documentation for a level 3, and the cost driver is the documentation effort and the capability study.
Related capability
If you are specifying PPAP Submission on a drawing and want a second opinion on the route, send the model and the quantity. The first response is a manufacturability review with the likely risk points and a quotation, so the decision can be made on facts rather than on a price alone.
Machining, inspection and documentation are handled in one place, which is why the dimensional report and the material certificate arrive with the parts rather than after them.
Related entries
These entries sit next to PPAP Submission in the encyclopedia: EN 10204 Material Certificates, Geometric Dimensioning and Tolerancing, Hard Milling. Reading them together gives a fuller picture of how the process, the material and the measurement affect each other.
